Major Duties and Responsibility
- to coordinate the planning, implementation and monitoring of AGPAHI supported projects
- To collaborate with Regional and district authorities to provide technical assistance to AGPAHI supported sites
- Development of quarterly joint activity schedules for AGPAHI projects to be used for development of program officers’ work plans
- Facilitate
the timely implementation of activities for AGPAHI supported projects
through effective coordination of AGPAHI program officers’ activities
- Guide
activities to be implemented by Program officer’ at field level,
approve travel requests, review and approve activity reports
- Coordinate visits to AGPAHI supported sites by donors, AGPAHI senior officials and other stakeholders as needed
- Coordinate training for AGPAHI supported health facilities and overseeing implementation of the trainings
- Coordinate the development of donor reports for all AGPAHI supported projects with timely submission to supervisors
- Coordinate
the support by program officers to AGPAHI sub-recipients including
monitoring of subs work plans, activity implementation and reporting
- In
collaboration with Strategic information unit oversee the
implementation of data analysis continuous quality improvement and
quality assurance activities
- Attend stakeholders’ and donor meeting as requested by supervisors
- Conduct performance reviews of and guide annual development of goals and objectives by supervisees
- Coordinate continuous medical education of AGPAHI program staff and documentation of best practices/lessons learned
- Perform any other duty as assigned by supervisor
Required qualification/Skills/Ability
- Degree or equivalent in medicine or social sciences; Master degree in Public Health is an added advantage
- Three to five years’ experience working in NGO implementing health related projects
- Over two years of experience implementing HIV and AIDS related initiatives
- Experience of supervising staff with good communication skills and ability to effectively manage time
- Computer skills with experience of using Microsoft office package and statistical packages
- Knowledge in HIV and AIDS current national guidelines, policies and standard operating procedure
- Knowledge of HIV and AIDS national reporting system and quality assurance
- Experience in facilitating HIV related training
Position: Program Officer, Reproductive and Child Health (7)
Duty Station: Geita, Mwanza, Mara
Responsible to: Regional Program Coordinator
Purpose of post:
Program
Officer, Reproductive and child health is a self-motivated individual
who will provide oversight and technical assistance to districts to
enable them provide quality comprehensive implementation of
PMTCT/Reproductive Child Health (RCH) activities in respective districts
in collaboration with R/CHMTs. He/ she will be required to provide
clinical advice and direction in the implementation of scaling –up of
PMTCT/RCH, pediatric HIV, HEEID services, Adolescent services and
Cervical Cancer Screening and Follow up services within AGPAHI. He/ She
will coordinate all PMTCT/RCH, pediatric HIV,HEEID services, Adolescent
services and Cervical Cancer screening services activities and program
components within AGPAHI implementing sites. Participate in planning of
PMTCT/RCH, Pediatric activities including HIV Exposed Early
Infant Diagnosis (HEEID), Adolescent services and Cervical Cancer screening services within AGPAHI.
Principal Functions:
Assists
in co-ordination of PMTCT/RCH, pediatric HIV, HEEID services,
Adolescent services and Cervical Cancer Screening and Follow up services
in the programs
- Coordinate
the management of PMTCT/RCH, pediatric HIV,HEEID services, Adolescent
services and Cervical Cancer Screening and Follow up related activities
within AGPAHI implementation sites.
Provide technical inputs and assistance to health facilities and AGPAHI staff
- Visit
health facilities and provide onsite technical assistance to health
facilities and project staff including Sit in Approach (SIA) at the
clinic days on PMTCT/RCH and Pediatric issues.
- In
collaboration with CHMTs identify site staff training needs, organize
and facilitate Pediatric HIV and AIDS training when deemed necessary.
Facilitate quality improvement of service delivery by sub-grantees
Facilitate monitoring and evaluation of our sub grantees
- To
perform a systematic supervision of M&E systems and to make
effective use of M&E data to monitor performance and to provide
feedback.
- Make use of CTC 2 and GLASER data base to monitor performance of sub grantee
- Assist sites with quarterly preparation of C&T, PMTCT/RCH and LIFE reports when necessary
Facilitate communication with partners and donors
- Acts
as the main contact person for sub-grantees to coordinate the
communication between sub-grantee, Field office and other program staff
on PMTCT/RCH, Adolescent, Pediatric and HEEID issues.
Reflective practice and organizational learning
- Identify,
document and share various treatment models and their effectiveness
with key lessons learnt on Reproductive ,Maternal, Neonatal, Child and
Adolescent (RMNCAH)HIV care and treatment from local partner treatment
facilities
Qualifications, Skills and ability
- Advance diploma or degree in Medical related field Preference will be given to the following;
- Minimum three years’ experience in HIV/AIDS Care and Treatment programs
- Experience in RMNACH activities, PMTCT/RCH and Pediatric HIV/AIDS programs
- Clinical experience of RCH and Pediatric HIV/ AIDS management
Position: HR & Administration Officer
Duty Station: Mwanza
Responsible to: Zonal Program Manager
Technical Supervisor: Human Resources & Administration Manager
Job purpose:
The
Human Resources & Administration Officer is a self-motivated
individual who will provide oversight to personnel matters and oversee
essential administrative activities in the Mwanza office. He/She will be
responsible to the Zonal Program Manager and will work in close
collaboration with the Human Resources and Administration Manager to
support Mwanza Zonal Office.
Duties:
General administration
- To maintain an efficient administration system for human resources information for Mwanza office
- To support the Zonal Program Manager to ensure adequate staffing and development of staff at AGPAHI
- To make sure HR policies and procedures, Tanzania Labor Laws and practices are well understood and adhered to.
- Advice Mwanza Office on any HR policies and procedures issues.
- Educate staff on performance management process and supervisors to perform a performance management in Zonal Office.
- Conduct a staff training needs assessment and design staff development plans.
- Oversee the general administration and management of staff leave database in Zonal Office
Personnel Management
- Human
Resources procedures and policies are carried out in Mwanza Office and
in areas like recruitment procedures, probationary periods monitored,
orientations.
- Ensure
that all current Employment & Labor Relations Acts and Taxation
laws are obtained and held in the office for reference.
- Ensure that Supervisors have performance reviews with their staff in a timely manner each year.
- Training,
learning and development for staff is identified and organized for
staff in line with budgets available for the training and development.
- Keep abreast of new policies and procedures in Human Resources that apply to Tanzania.
- Ensure that appropriate supervisors are advised of any changes to procedures and policies.
- Propose ways and means to maintain and retain qualified and competent staff
- Ensure that safety needs are met in Mwanza office and risk management taken into account.
Supervisory duties
- Supervises the activities of the Logistics Assistant, Administrative Assistant, Office Attendants and Drivers
Other duties
- Carry out any other responsibilities as assigned by the Human Resources & Administration Manger
Education, Skills & Abilities
- Bachelor Degrees in Human Resources Management with enough knowledge and experience with Tanzania Labor Laws.
- 3 years practical experience in Human Resources Management.
- 2-3 years’ experience in Office Administration.
- Previous work experience in working with NGOs would be preferred
- Highest ethical and integrity
- Computer literacy, with comfortable working experience with the basic Microsoft packages (Word and Excel )
Position: Administrative Assistant (02)
Reports to: HR & Administration Officer
Duty station: Shinyanga and Mwanza
Purpose of post:
To administer and oversee essential administrative activities in Shinyanga/Mwanza office
RESPONSIBILITIES AND TASKS:
1.1 Reception
- Ensure
good relationship between the Organization and the public in person,
over the phone, and through e-mails when interacting with or visiting
the Shinyanga and Mwanza Office.
- Maintain reception information/literature.
- Keep the reception area tidy and welcoming during office hours.
- Ensure Shinyanga Office Access Procedures are followed at all times.
1.2 Mail Administration
- Liaise with the Logistics Officer in distribution of official mails.
- Acknowledge receipt of all incoming mails, register the same and channel to responsible official for action.
- Administer incoming and outgoing documents and parcel couriers
1.3 Secretarial Duties
- Maintain and control office supply, stationery, and kitchen supplies for Shinyanga office.
- Oversee and facilitate hotel, transport logistics and other travel needs for AGPAHI Staff and official visitors.
- Organize and assist with travel arrangements for all official travelers
- Manage key vendor relationships with local hotels and Travel Agency
1.4 Property and Equipment Management
- Oversee
the use and maintenance of the office equipment including the
photocopier, fax, binding machine to ensure that they are in working
order and arrange for their repair and maintenance as needed.
- Oversee proper running of utilities for the building such as electricity water and proper function of telephone lines.
- Oversee and manage the cleaning of the building and the surrounding.
- Manage safety and security of the building and assets.
- Ensure Shinyanga Office storerooms are organized and clean.
1.5 Field Support
- Liaise with Regional Admin Staff to ensure standard Admin policies and procedures are implemented in each office.
1.6 Other Duties
- Assess
Admin policies and procedures on an on-going basis to identify and
propose new policies or changes as needed, in addition to monitoring the
implementation of existing Admin policies to ensure they are being
properly adhered to.
- Any other relevant duties as assigned by Finance & Administration Officer
Qualifications, Skills and ability
- Educational
background relevant to fulfillment of the duties and responsibilities
as described above(University/college degree on related field is
required)
- 2-3 years’ experience as an Office Administrator.
- Previous experience in working with NGO sector is required.
- Strong interpersonal skills
- High quality written & oral communication ability
- Strong supervisory skills
- Strong computer literacy
Position Title: Driver (4 Posts)
Working Station: Mwanza, Tanga and Dar es Salaam
Reports to: Logistics Officer
Purpose of the position:
To
provide safe and reliable transport service to the designated staff and
guests of AGPAHI in a highly professional and efficient manner, at the
same time, adhere to the organization policies and follow road safety
standards.
RESPONSIBILITIES AND TASKS:
- Maintains and keeps up to date log books on daily basis indicating kms, trip description and responsible person
- Operate
the official vehicle in accordance with AGPAHI regulations, know and
observe all applicable traffic laws, ordinances, and regulations, and
always use road safety standards
- Vehicle driver assumes all responsibility for any and all fines or traffic violations associated with his use of AGPAHI vehicle
- Regular
inspection and cleanliness of the vehicle and ensure general
maintenance service as specified in the Manufacturer’s manual.
- Checks and logs daily mileage, petrol consumption, oil changes, etc.
- Advise the Administration on minor or major repairs as soon as the problem is detected
- Drives the project/office staff at the required destinations
- Assist in the delivery/collection of mail, equipment, supplies, documents to partners and other institutions as required.
- Send
copy of vehicle logbook at the end of every week to the Administration
for computing and charging mileage costs to appropriate costs centers
- Liaise regularly with Administrative/HR Officer on weekly activities
- Assist in any other duties as required
EXPERIENCE & QUALIFICATIONS
- Certificate of secondary education
- Certificate from National Institute of Transportation
- A valid driving license class C
- Skills in minor vehicle repairs an added advantage
- Five years of proven accident-free , vehicle driving
- Written and spoken Kiswahili and English
Title: Office Attendant
Location: Mwanza
Direct Supervisor: Administrative Assistant
The
Office Attendant is responsible under the overall guidance of the
Administrative Assistant for maintaining the hygiene and cleanliness of
the office premises and environment
Duties:
General administration
- Ensure that the office premises internally and externally are clean at all times
- Ensure that office supplies like cleaning materials, coffee, tea etc are economically utilized and available whenever required.
- Report security problem to supervisor immediately when there is any problem.
- Any other reasonable duties as requested by the HR/Administration Officer
Relationships
- The
office cleaner reports to Administrative Assistant and may work closely
with all other staff in order achieve the common goals of Organization
Other duties
- Carry out any other responsibilities as assigned by the Administrative Assistant
Education, Skills & Abilities
- Secondary Education certificate of completion
- Demonstrated 2-3 years’ experience on Office Administration
